When it comes time to replace the office printer, many businesses are turning to the multi-function printer. By combining printing, scanning, faxing, and copying into a single device, this can save your business time and money. However, before acquiring one, here are a few things to consider:
1. Requirements
Before acquiring any new device, you should consider what your business needs from it. Some factors to look at include:
- Number of users
- Number of print-related jobs you need to perform each day
- Other benefits, such as reduction in paper usage and workflow management
- Color printing
2. Cost of Operation and Warranty
Will the vendor servicing the system be using OEM parts and supplies? Does the warranty come from the manufacturer or the service provider? What is the length of the warranty: 30 days, 90 days, 3 years? Be sure to check over all the details in your warranty to make sure there aren’t any hidden fees lurking within.
3. Capabilities and Reviews
While vendor specifications can help you narrow down your options, third-party reviews can help you get a non-biased sense of how the printer actually performs. Both quality and performance should be evaluated prior to purchase.
You should also consider how well the device multitasks. Multifunction printers cannot handle more than one task at a time which may create bottlenecks, whereas a multitasking printer can perform a variety of functions simultaneously.
4. Ease of Use
An MFP that is easy to set up and use will help you get the most out of your investment. You’ll want an MFP that can integrate into your existing network and requires minimal training.
An intuitive interface will add to ease of use.
5. Security and Support
Security must be a concern for all modern businesses. MFPs should come with security and be able to integrate into your current security protocols as well as scale up as needed with business growth.
By considering these five factors, you’ll be able to make an informed decision on your next MFP. Contact your local print experts at Cartridge World to help make your buying decision easier!
